This policy was last updated: 24 May 2018
Date to be reviewed: 24 May 2019
This policy explains how Rypro Energy Limited will handle the privacy of your information. We are committed to maintaining robust privacy protections for all our users and will take the necessary steps to ensure that users information is safeguarded and kept in accordance with all applicable laws and regulations.
“personal data” means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data, as defined by the Data Protection Act 1998 OR EU Regulation 2016/679 General Data Protection Regulation (“GDPR”)];
“Rypro Energy Limited” means Rypro Energy Limited, a Limited Company registered in the United Kingdom, company number 10975658 whose registered address is 27 Halberdier Way, Rothwell, Northamptonshire, NN14 6GW and whose main trading address is 27 Halberdier Way, Rothwell, Northamptonshire, NN14 6GW
“Online Direct” are the network that Rypro Energy Limited use to process energy contracts. Online Direct is a Limited Company registered in England (03599738) whose registered address is Electus House, 900 Pavilion Drive, Northampton, NN4 7RG
“We/Us/Our” means Rypro Energy Limited.
“You” the user of our website, products and/or services.
Our aim is to offer advice relating to your commercial energy/water needs and requirements and procure suitable commercial energy/water contracts from a panel of utility providers. To provide this service we need to know about you and your business; for example, your supply details, bank details, address and financial arrangements. We may also conduct a credit check. Much of the information you provide will, as part of the process, be passed to the utility provider whose products you purchase and details of how they use your information are included in their own data protection literature. Your information will also be passed to Online Direct Limited, who assist us in the processing of your contract.
If you are unable or unwilling to provide some, or all, of this information we will be unable to provide you advice suitable for your circumstances, or procure a contract that meets your energy/water needs. We do not collect personal information from third parties.
We are committed to protecting your privacy. As we would like you to be a lifetime client, we need to earn your trust and assure you that we will keep your personal information confidential and secure and only for as long as is necessary. The criteria we use to determine how long this period can be obtained from our Data Protection Officer at the address below. We will use it with care and it will only be shared in the ways explained in this policy, or if we are required to by Law.
In addition, we will make every effort to ensure that the information you provide is recorded accurately and that it is only passed to companies who comply with the General Data Protection Regulations (GDPR). It if is required to send your information abroad, we will only do so to countries within the European Union (EU) or to a third country that the EU has determined provides an adequate level of protection and where you are able to exercise your rights to access your personal information under the GDPR.
A Data Controller is someone who determines the purpose for and the manner in which your personal data should be processed. Rypro Energy, and the companies whose products you buy are all Data Controllers. We will provide you with their contact details.
We use your information in a variety of ways:
We therefore process your data because it is necessary for:
None of the information gathered about you will be used in automatic decision making.
The information you give us will be added to any other details we hold about you. We will never sell your details to a third party, but we may share your information with carefully selected companies we are associated with. Therefore, we (or they) may contact you (by post, email, telephone, or other appropriate means) to tell you about products, services or offers we believe may interest you. The products and services may not be related to commercial energy or water. You can ask us not to contact you for this reason, at any time, by writing to us at The Data Protection Officer, Rypro Energy Limited, 27 Halberdier Way, Rothwell, Northamptonshire, NN14 6GW.
Rypro Energy Limited work with Online Direct Limited to process your contract. Online Direct Limited may call you to audit our sales process and ensure the quality of our advice.
You have certain rights under the GDPR. These include the right to:
If you would like further details on how we use your personal data or if you have any data protection queries please write to:
The Data Protection Officer
Rypro Energy Limited
27 Halberdier Way
You may receive information about data protection from the companies that we have introduced you to. We may record telephone calls to ensure that the correct actions have been taken based on your instruction, and that the appropriate service is being given. Calls may also be monitored for security and training purposes.
If you have any complaints about the way we have handled your personal information please contact The Data Protection Officer, Rypro Energy Limited, 27 Halberdier Way, Rothwell, NN14 6GW. You also have the right to refer your complaint to the Information Commissioner
www.ryproenergy.com is owned and operated by Rypro Energy Limited. When you visit our website the server collects IP addresses to provide security and prevent brute force or malicious attacks. These IP addresses are not linked to any other personal data. The address for the UK data centre we use is : Reynolds House, 4 Archway, Manchester M15 5RN
We have a ‘Contact Us’ page which enables you to email us. We require you to complete the fields for your name, phone number, and email address so that we can contact you and provide details of our services to you, as well as deal with general company enquiries. Data collected is held on the grounds of being for legitimate business interests or to fulfil a contractual obligation.
We use social media to engage with users and the Rypro Energy Limited website links to our Facebook and LinkedIn pages. We do not keep any specific data that identifies an individual user but hold details of our followers on these platforms.
Communication, engagement and actions taken through external social media platforms that this website and its owners participate on are subject to our policies as well as the privacy policies held with each social media platform respectively.
Users are advised to use social media platforms wisely and communicate and/or engage with them with due care and caution in regard to their own privacy and personal details. This website nor its owners will not ask for personal or sensitive information through social media platforms and encourage users wishing to discuss sensitive details to contact them through primary communication channels such as by telephone or email.
Our website uses social sharing buttons which help share web content directly from web pages to the social media platform in question. Users are advised that before using such social sharing buttons, that they do so at their own discretion, and should consider that the social media platform may track and save requests to share a web page, through the users’ social media platform account.
The General Data Protection Regulation (GDPR) gives individuals, known as ‘data subjects’, the right to access personal data that is held by organisations by a subject access request (SAR). We will endeavour to respond quickly to any such requests, which legally require us to respond within one month of receiving the request and necessary information. If you wish to access the personal data we hold then please email us at firstname.lastname@example.org or write to us at The Data Protection Officer, Rypro Energy Limited 27 Halberdier Way, Rothwell, Northamptonshire, NN14 6GW. You will need to tell us how we acquired the information. If you wish to access the information Online Direct Limited hold on you, contact them at The Data Protection Officer, Online Direct Limited, Electus House, 900 Pavilion Way, Northampton, NN4 7RG. If you wish to access the information your utility provider holds you will need to contact their Data Protection Officer provided to you in your documentation.